The Short Version
AI instant quoting means a customer sends a job request, the AI prices it from your own numbers, and a professional quote lands in their inbox in seconds — without you stopping what you're doing. Accept it, and an invoice creates itself. The whole thing runs as an automated workflow built on n8n.
Step-by-Step: How It Works
Customer Sends the Job (Any Channel)
The customer reaches out however suits them — a website form, an SMS, a phone enquiry, or an Instagram or Facebook DM. Every channel feeds into the same quoting system, so nothing slips through.
The AI Reads & Understands It
The moment the request arrives, the AI interprets it in plain language — what the job is, the quantities, the location, and any details the customer mentioned — even when it's written casually.
It Matches Your Material & Pricing Library
The AI matches the request against your own material and pricing library — your real costs for the materials, products, and services involved. The numbers are yours, not generic estimates.
It Applies Labour & Margins
On top of materials, the AI adds your labour rates for the job type and applies your margins, so every quote is priced the way you'd price it yourself — and protects your profit.
It Builds a Branded Quote (n8n)
The workflow — built on n8n — assembles the line items into a clean, professional quote in your branding, ready to send.
The Quote Is Sent in Seconds
The finished quote is sent straight back to the customer in seconds, any time of day or night. You're first to respond, every time — even when you're on a job or asleep.
Automated Follow-Ups
If the quote goes quiet, the system sends automated follow-ups to nudge the customer. Warm leads don't go cold just because nobody chased them.
Accepted → Invoice Auto-Created
When the customer accepts, the system records it and an invoice is created automatically — no re-keying details, no separate admin job to remember.
Real Timeline Example — Australian Tradie
A customer messages at 8:12pm with a photo and a few details about a job. The AI reads it, prices it from your material and pricing library, applies labour and your margin, and sends a branded quote at 8:12pm. The customer accepts that night, and an invoice is waiting in the morning. Total time you spent: zero.
What You Need to Provide
To set the system up, we build your quoting engine from your own numbers. That means:
- Your materials and products — the costs you want quotes priced against
- Your labour rates — what you charge for time, per job type
- Your margins — the markup that keeps every quote profitable
This is the same material and pricing engine that powers the whole system — see AI instant quoting and our pricing engine and invoicing automation for more detail.
How Fast It Goes Live
Most setups go live within days, not months. The timeline depends mainly on how big your material and pricing library is and which channels you want connected.
- Day 1 — Demo and discovery: we learn how you quote and gather your materials, labour rates, and margins
- Following days — We build your quoting engine, connect your channels, and switch on invoicing and follow-ups
- Before go-live — We test real job requests end to end so every quote comes out right
- Go live — Your system starts reading, pricing, and sending quotes in seconds
Ready to See This Working for Your Business?
Book a free demo — we'll show you exactly how AI instant quoting would read, price, and send a quote for your specific business, using your own materials, labour, and margins.
Book My Free Demo