What is the material & pricing engine?
The material & pricing engine is the brain behind AI instant quoting. It's a system that holds your real pricing — every material, your labour rates, and your margins — and uses it to price any job a customer describes. When a lead comes in, the engine matches the work against your pricing library and builds an accurate, itemised quote in seconds.
Because it prices from your own numbers rather than a generic estimate, every quote is consistent, professional, and protects your margin. And when a quote is accepted, the same engine creates the matching invoice — so quoting and getting paid become one smooth flow.
Load your prices once
You set up your pricing a single time, and the engine reuses it on every job:
- Materials — your products, parts, and supplies with current unit prices
- Labour rates — hourly or per-task rates, including different rates for different work types
- Margins — your markups and minimum margins, applied automatically so you never underquote
When your costs change, you update the library once and every future quote reflects it instantly. No spreadsheets, no recalculating by hand.
How n8n prices every job
The engine runs on n8n, a powerful automation platform we use to connect each step. When a job request arrives, n8n reads the details, looks up the matching materials and labour from your pricing library, applies your margins, assembles an itemised quote, and sends it — all in seconds, with no human in the loop unless you want an approval step for larger jobs. Because it's built on n8n, the workflow is fully customised to how your business actually prices work, not a rigid off-the-shelf template.
One source of truth for pricing
When every quote is built from the same pricing library, your numbers stop drifting. No more "I think it was around this much" or quotes that vary depending on who wrote them. The engine quotes the same accurate price every time — so you protect your margin and look professional on every job.
From quote to invoice automatically
The biggest time leak in quoting isn't the quote — it's everything after. With the engine, the moment a customer accepts, an invoice is generated automatically using the same line items from the quote. There's no re-typing, no missed invoices, and no waiting until the end of the week to bill. It works with the accounting software you already use — Xero, MYOB, or QuickBooks — so your books stay tidy without double entry.
What else we automate
The pricing engine is the centrepiece, but the same n8n setup can automate the rest of your customer flow:
Quote Follow-Ups
Unaccepted quotes get automated SMS and email nudges, so warm leads don't go cold while you're busy on the job.
Reminders
Automated reminders for jobs, appointments, and payments — fewer no-shows and faster payment.
Lead Capture
Every enquiry across every channel is captured and turned into a quote. See lead capture & generation.
Review Requests
After a completed job, the system automatically asks happy customers for a Google review.
Reporting
See quotes sent, acceptance rates, and revenue at a glance — so you know what's working.
Built on n8n & connected to your tools
Everything runs on n8n and plugs into the tools you already rely on, so the engine fits your business instead of forcing you to change it:
- Email — send quotes and invoices, and monitor your inbox for new enquiries
- SMS — two-way texting for quotes, follow-ups, and reminders
- Calendar — schedule jobs and site visits straight from an accepted quote
- Accounting — push invoices to Xero, MYOB, or QuickBooks automatically
How we set it up
- Free demo — we show you the engine live and learn how you price your work
- Map your materials, labour & margins — we build your pricing library so quotes are accurate from day one
- Build on n8n — your quoting and invoicing workflow, connected to your channels and accounting software
- Test — every common job and edge case checked before launch
- Go live in days — most systems are live within a few business days
- Ongoing optimisation — we refine pricing rules and follow-ups as your business grows
Ready to Price & Invoice Automatically?
Book a free demo and we'll show you exactly how the material & pricing engine quotes your jobs and creates invoices on autopilot.
Book My Free Demo